Information collected
The mentorship form collects your name, email address, current stage, school, university or employer where supplied, your mentorship goals and whether you are applying as a mentor or mentee.
Support must also
protect people.
This notice explains how account and mentorship information is handled and the boundaries expected from everyone participating.
Why it is collected
Information is used only to review applications, contact applicants, assess whether a suitable match may be available and administer the initiative.
Who may access it
Access is limited to the project administrator and authorised people assisting with matching. Information will not be sold or used for unrelated marketing.
Retention and deletion
Applications are retained only while reasonably required for matching, administration, safeguarding or legitimate record keeping. You may request correction, withdrawal or deletion.
Making a privacy request
Use the mentorship page and begin the goals field with “Privacy request”. The administrator may need to verify your identity before changing or deleting a record.
Security and limitations
Reasonable protection measures are used, but no online system is completely secure. Do not submit identity numbers, passwords, banking details, medical details or unnecessary sensitive information.
Signing in with email
We send a temporary sign-in code to your email through Resend. Verifying the code creates your account or opens your existing one. Your email is used for account access and service administration.
Your account and credits
We store your account email, display name, credit balance, payment records and usage counts. Use your previous account email to retain existing credits.
Session cookies and security
A necessary cookie keeps you signed in for up to seven days. Signing out ends that session. Codes expire after 10 minutes. We store hashed security tokens and temporary request counters to limit repeated attempts.
Your evidence
Your original and polished LOR text is not saved in the website database. It is sent to OpenAI to process your request with API storage disabled. Remove confidential and identifying details before using the tool.
Understanding website use
Google Analytics helps us understand visitor numbers, page views and how people find the website so we can improve its support resources. It may use analytics cookies and information about your browser, device and approximate location. Visitor numbers are estimates.
What we share
Google processes website measurement data. We do not send account emails, mentorship answers, LOR evidence or Practice Studio responses as analytics events. Google Signals and advertising personalisation are disabled in our tag configuration. Browser privacy settings and tracking blockers may limit measurement.
No guaranteed match
Submitting an application does not guarantee that a suitable mentor or mentee will be available or appointed.
Purpose of mentorship
Mentorship provides guidance, encouragement and accountability. It does not replace teaching, counselling, healthcare, legal advice or the participant’s own work.
Academic integrity
Mentors must not complete assignments or assessments for mentees. Both participants must respect institutional rules and professional ethics.
Respect and boundaries
Participants must protect confidentiality and avoid harassment, discrimination, exploitation, financial solicitation and inappropriate relationships.
Learners under 18
A learner under 18 should involve a parent or guardian. Arrangements involving minors require safeguarding, transparent communication and no secret or unsafe meetings.
Ending a match
Either participant or the administrator may end a relationship where the match is unsuitable, boundaries are breached or safety and wellbeing require it.
By submitting an application, you confirm that the information is accurate, that you understand these terms and that you consent to being contacted for mentorship administration.
Return to mentorship applications